Career Search

Communications and Event Specialist

We are seeking a highly motivated and experienced Communications and Event Specialist to join our team on a full-time basis. The successful candidate will be responsible for coordinating and executing all aspects of events, both in-person and hybrid, from conception to completion, ensuring a seamless and exceptional event experience. The ideal candidate will have experience with event technology and professional services, along with a minimum of 5 years of experience in event coordination.  This is a hybrid opportunity based out of our Buffalo, NY office.


About the Job

  • Coordinate logistics of internal communication campaigns (email, podcast, video, etc.)
  • Post and deliver content on the firm’s internal communication platforms (SharePoint)
  • Sunsetting or archiving of content of internal firm platforms
  • Creating internal templates and formatting content in accordance with employer branding guidelines
  • Provide assistance to other ad hoc projects
  • Plan, coordinate, and execute events, both in-person and hybrid, including venue selection, catering, and audiovisual, transportation, and logistics coordination
  • Proven ability to manage events of different sizes, from small-scale events with 10 attendees to large-scale events with hundreds of attendees.
  • Passion for delivering exceptional event experiences and creating memorable moments for all attendees.
  • Leverage technology to ensure seamless event registration, communication, and attendee management, working closely with high-level leadership to ensure their needs and preferences are met.
  • Develop and manage event budgets, timelines, and project plans.
  • Source and negotiate with vendors to ensure competitive pricing and high-quality services
  • Source and manage promotional item inventory
  • Collaborate with internal stakeholders and external partners to ensure successful event delivery.
  • Book travel and hotel accommodations for conference attendees and speakers, ensuring that all arrangements are made in a timely and cost-effective manner, and that all attendees have a comfortable and convenient experience.
  • Manage event-related data and provide accurate reporting on event performance and ROI.
  • Ensure all events comply with applicable laws, regulations, and company policies.


What We Are Looking For

  • Bachelor’s degree in event management, marketing, hospitality, or related field.
  • Minimum of 5 years of experience in event coordination, with experience in event technology a plus.
  • Excellent communication, organization, and project management skills.
  • Proven ability to manage multiple projects of varying sizes and complexity simultaneously and work under pressure.
  • Strong negotiation and vendor management skills.
  • Detail-oriented with a focus on delivering high-quality events.
  • Experience with event management software and tools.
  • Ability to flex schedule to accommodate night and weekend events, as required.


If you are an organized, detail-oriented, and highly motivated individual with a passion for delivering exceptional event experiences, we would love to hear from you.


What Freed Maxick Offers

  • An attractive and competitive compensation and benefit package
  • A friendly work environment with the largest firm in WNY based on number of CPAs
  • An incentive program for commissions on new business, and referral bonuses for introducing potential new employees
  • Promotion and advancement opportunities
  • Ongoing education to keep your technical skills sharp and your soft skills top-notch
  • Unique sociable culture
  • Flexible scheduling opportunities
  • Hybrid work environment
  • Compensated time to volunteer in the community


Apply today! We are looking forward to meeting with you!